Academic Affairs Assistant (Richland)

Job Scope

The Academic Affairs Assistant provides administrative and clerical support in academic affairs administration in collaboration with offices responsible for College Partnerships, Assessment, and Scheduling. This position would handle a variety of administrative tasks, including tracking various projects, assisting with data collection and data entry, responding to faculty requests, and assisting faculty with various forms. The responsibilities involve time management, communication, and ensuring efficient office operations.

Essential Job Responsibilities

1. Assist the Office of School Partnerships with intake paperwork for new ACE faculty.
2. Assist with the adjunct new hire process.
3. Assist the Associate Dean of Academic Affairs with adjunct recruitment efforts.
4. Track program advisory committee membership lists.
5. Track faculty class observation and evaluation schedules.
6. Coordinate peer observations and payment.
7. Compile data for administrative assessment.
8. Assist Academic Operations Specialist with coordination of adjunct teaching requests.
9. Coordinates test proctoring, class cancellations, and substitute assignments.
10. Assist faculty with purchase request and mileage reimbursement forms.
11. Other duties as assigned.

Direct Reports

• None

Qualifications

To perform this job successfully, an individual must be able have the knowledge, skills, and abilities to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• High School Diploma or GED required.
• Associate’s degree preferred.

Experience & Knowledge:

• One-year related experience required.
• Experience should include providing customer service, data collection, entry & tracking, and detail-oriented work, including completing paperwork in an accurate, timely and efficient manner.
• Strong organizational skills are required to be able to prioritize tasks and manage time.
• Clear and concise written and oral communication skills are also required.
• Ability to work well with others, be flexible enough to adjust to changing priorities, and demonstrate professionalism required.

Computer Skills:

• Working knowledge of MS Office required.
• Ability to learn new systems and procedures.

Certificates, Licenses, Registrations:

• Criminal Background Clearance

Physical Demands:

• Frequent sitting.
• Must be able to talk, hear and operate a computer and telephone.
• The employee is frequently required to use hands to type, write, handle, or feel; and reach with hands and arms.
• Occasional lifting up to 10 lbs.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Typical office environment with a quiet to moderate noise level.

Important Note

1. This is a part-time bargaining unit Support Staff position.
2. All newly hired regular part-time employees will serve a probationary period of three (3) months. During the probationary period, employees will be required to demonstrate fitness for the position.

Additional Notes

1. Please note that employment applications referencing ‘see resume’ or similar phrases are considered incomplete and may not be considered.
2. Please do not call to inquire about the status of your application. Only those candidates chosen for an interview will be contacted.
3. Employment is contingent upon submission and satisfactory review of any background check clearances as may be required by Pennsylvania Act 153. Please refer to our Pre-Employment Background Check Information page for more detailed information.
4. Successful candidate must be authorized to work in the United States and not require work authorization sponsorship by Pennsylvania Highlands Community College for any position now or in the future.

Pennsylvania Highlands Community College is an equal opportunity employer committed to diversity in the workplace. Pennsylvania Highlands Community College promotes a drug-free workplace.

Pennsylvania Highlands Community College does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.